Help guide
Step-by-step help for every DismissedOnTime tool. Search, or choose a topic. This guide opens in its own tab, so you can keep it beside your work and close it any time.
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Getting started
Start here
DismissedOnTime helps you finish your paperwork on a phone or a laptop. This guide explains every tool. Keep it open in its own tab while you work, and close it whenever you like with Close help at the top.
- Enter your details once. On the homepage, go to My details and fill in your name, school, main class and school head. Every tool reuses them.
- Open a tool from the homepage, under What it helps with.
- Fill in the boxes. Your work saves on this device as you type. The preview shows the finished page.
- Save a backup file when you finish. Most tools have a Save file button.
- Print it for your principal, or download a Word file.
Keep this guide beside your work. Help opens in its own browser tab, so it never covers or dims your tool. On a laptop, drag this tab out into its own window and put the two windows side by side. On Windows you can press the Windows key with the Left or Right arrow to snap a window to one half of the screen. On a phone, switch between the two tabs.
Your work stays on this device. It is saved in this browser, not on a server. Clearing your browsing data, or working in a private window, can remove it. Save a backup file now and then. See Keeping your work safe.
My details
Your name, school, class and signatories appear on almost every form. Type them one time in My details on the homepage and every tool picks them up.
What you can save there
- About you: full name and position.
- Your school: school name, school ID, address, district, Schools Division Office, region, and an optional school logo (PNG or JPG).
- Your main class: school year, grade level, section, and subject or learning area.
- Signatories: school head (noted by) with position, and an optional checked by with position.
What happens inside the tools
- A box that matches something you saved is filled in for you and hidden. A blue note at the top of the tool says Using your saved details.
- If you left a detail empty in My details, its box stays visible in the tools so you can type it there.
- Grade, section and subject only start from your main class. They stay visible so you can change them when you teach another section or subject.
- To change a detail everywhere, change it once in My details. The tools update.
Backup and shared computers
- Save a backup file and Open a backup file move your details to another phone or laptop.
- Press Clear my details when you finish on a shared computer.
Keeping your work safe
Keeping your work safe
Where your work lives
Everything you type is saved in this browser on this device. Another browser, another phone or another laptop does not see it until you move a file across.
What can remove it
- Clearing browsing data, cookies or site data.
- Working in a private or incognito window. Nothing is kept after you close it.
- Phone cleaner apps and browser resets.
Make a backup
- In tools with a saved items bar, press Save file for the item you are on, or Save all for everything in that tool. Keep the downloaded files somewhere safe, such as a flash drive or your email.
- In the Class record, use Download Word or Export CSV. In Report consolidation and Inventory, use Download CSV or Download Word. In Memos and certificates, memos can be downloaded as Word.
- Your details: use Save a backup file in My details.
Move to another device
Open the same tool on the other device, press Open file, and choose the saved file. Do the same for your details with Open a backup file.
On a shared computer
Save your backup files first. Then delete your saved items and press Clear my details so the next person does not see them.
Tools: Class records and grades
Class record and grade computation
Type your scores and the grades compute as you type, using the SY 2026-2027 grading rules.
Steps
- Check the School heading and choose Portrait or Landscape for printing. If you saved your details, the heading is already filled in.
- Pick the Learning area. It sets the weights for written works (WW), performance tasks (PT) and exams. Choose Other to type your own weights.
- Choose the Conversion of Initial Grade: adjusted transmutation for SY 2026-2027, or zero-based (no transmutation) for SY 2027-2028 onward.
- Type your class details, then add learners with Add learner or Paste names (one name per line, such as Dela Cruz, Juan).
- Open the Term 1 tab. In the Highest possible score row, type the highest score for each column. Then type each learner's scores.
- Do the same for Term 2 and Term 3. The Final grades tab shows the three term grades, the final grade, the descriptor and the remarks.
- Press Print, Download Word or Export CSV.
Good to know
- Count blank scores as zero is ticked at the start. With it ticked, an empty box counts as zero. Untick it to skip empty boxes.
- A * beside a grade means it is provisional, because a part of the grade has no scores yet.
- Kindergarten and Grade 1 use descriptive grading, which this tool does not cover. Always check the result against the official DepEd order and your school's rules.
- The class record holds one subject at a time and saves automatically. Import it into the Report card before you clear it or reuse it for another subject.
- Clear all removes every learner and score on this device. It asks you first.
Report card and school forms
Enter grades, or bring them in from your class record, then print a report card for each learner or a class summary.
Steps
- Fill in Class information: grade level, section, adviser and school year.
- Add learners. Use Add from a class list if you made one in the Learner profile and masterlist. Or type names, one per line, and press Add.
- The learning areas are the columns. Rename them, press Add learning area, or Remove one you do not need.
- Under Enter grades for, choose Term 1, Term 2 or Term 3 and type the grades.
- Or use Bring in grades from the class record: pick the learning area, then press Import. All three terms come in.
- Under What to print, choose a report card for each learner, a class summary of final grades, or the learners with grades below 75. For report cards, pick one learner or all learners.
- Check the preview, then print or download the Word file.
Good to know
- Import matches learners by name, ignoring capital letters and extra spaces. Learners found in the class record but not yet in your list are added.
- A learning area shows Incomplete until all three term grades are in. The final grade is the average of the term grades entered.
- Use your school's official form when it is required.
Attendance summary
Tap the day boxes as you go. Monthly totals, average daily attendance and the percentage are worked out for you.
Steps
- Under Class and month, fill in the grade, section, adviser, school year and choose the Month.
- Add learners from a class list, or type one name per line and press Add. Set the sex (M or F) for each learner.
- Tap a day box once for absent (shown as x) and twice for late (L). Tap a third time to clear it.
- Tap a day number at the top to mark a holiday or no-class day. That day is left out of the count.
- When the month is done, press Start next month. It copies your learners into the next month with empty days.
- Check the preview, then print or download the Word file.
Good to know
- Late counts as present.
- Weekends are left out automatically.
- Use your school's official form when it is required.
Honor roll and proficiency levels
List the general averages and get the honor roll, a proficiency summary and a class list.
Steps
- Fill in Class information, and choose the Period: Term 1, Term 2, Term 3 or School year.
- Under Honors rules, set the cutoffs for With Highest Honors, With High Honors and With Honors, and the lowest grade allowed in any subject. Set them to the rules your school follows.
- Add learners from a class list, or type one name per line and press Add.
- Type each learner's General average. You can also enter the Lowest grade in any subject. The Result column shows the honors level.
- Or press Import to bring averages from a saved report card, or Import the class record's final grades for one subject.
- Check the preview, then print or download the Word file.
Good to know
- Proficiency levels are Advancing (90 to 100), Benchmarking (80 to 89), Connecting (75 to 79), Developing (65 to 74) and Emerging (below 65).
- The lowest grade is checked only when you enter it.
Tools: Lesson planning
Lesson plan maker
A four-part plan: Intentions, Learning experiences, Assessing learning and Ways forward. Print it or download a Word file.
Steps
- Press New plan, or pick a saved plan from the list.
- Lesson information: teacher, grade level, section, learning area, term, week, date and time.
- Intentions: content standard, performance standard, learning competency, topic, three objectives (knowledge, skills, values), materials and references.
- Learning experiences: four steps (activate, explore and explain, practice, apply and generalize). Press Suggest for a starting draft, then edit it.
- Assessing learning: choose the type of assessment, then type the questions or task, the answer key, and the target for mastery.
- Ways forward: assignment, support for learners who need help, enrichment, the counts of learners who reached the target or need remediation, and your reflection.
- Check the Preview, then Print or Download Word file.
Good to know
- Sync and enhance with AI appears in each part. It reads your plan and proposes rewrites. You review each change and untick the ones you do not want, then press Apply selected. Undo AI changes brings your own text back. A counter shows how many AI helps are left today.
- If the AI says it is not connected yet, nothing was changed. The rest of the tool works, and the Suggest buttons still help.
- Your lesson text is sent to an AI service only when you press the AI button.
- Use your school's required template when it differs.
Lesson exemplar builder
Pick the subject, grade and competency, press Suggest for a draft, then edit it to fit your class.
Steps
- Under Lesson details, choose the subject, grade level and quarter, then type the week, date and teacher.
- Under Curriculum, type the topic or the learning competency. Add the content standard, performance standard and objectives if you have them.
- Press Suggest a draft. It fills only the empty boxes and never changes what you typed.
- Edit Learning resources and procedure: prior knowledge, purpose, teaching and modeling, guided practice, independent practice, generalizations, evaluation and additional activities.
- Finish Remarks and reflection, then print or download the Word file.
Good to know
- Suggested text is a starting point. Check it against the curriculum guide and your school's required format.
Weekly plan and printable schedule
Plan the week in one grid, then print it on one page. Use it as your class program or your weekly plan.
Steps
- Under Week details, type the grade and section, teacher, the Monday the week starts, the focus of the week and any notes.
- In the Schedule grid, type the subject or activity in each box. Leave a box empty for a free period.
- The times are examples. Click a time to change it. Press Add row for another period, or X to remove a row.
- Press Copy Monday to all days to fill Tuesday to Friday with Monday's entries. It asks you first.
- Check the preview, then print. It is set to Landscape so it fits on one page.
Good to know
- When you set the week's start date, the dates appear under the day names.
Tools: Tests and assessment
Test paper maker
Type your questions once. Shuffle the order, print a second set and print the answer key.
Steps
- Fill in Test details: title, subject, grade, quarter, school year and teacher.
- Add questions with the buttons: multiple choice, true or false, identification, or essay or problem solving.
- For multiple choice, type the question, the four choices, and pick the correct choice.
- Choose Set A, B or C, and decide whether to shuffle the questions, shuffle the choices and print the answer key.
- Press Shuffle again for a new order.
- Check the preview, then print.
Good to know
- The answer key follows the shuffle, so print the key for yourself only.
- Sets A, B and C give different orders, so learners sitting side by side do not have the same paper.
Table of specifications
List the competencies and the days you taught each one. The items are shared out by days taught and by thinking level, then numbered.
Steps
- Under Test details, type the test name, subject, grade, quarter, school year, teacher and the number of items.
- Under Thinking levels (percent of items), set the share for Remembering, Understanding, Applying, Analyzing, Evaluating and Creating. Make them add up to 100.
- Under Competencies, type or paste your competencies, one per line, and press Add. Or use Add blank row.
- Enter the days you taught each competency.
- Check the preview. The items are shared out by days taught and rounded so the total matches your number of items.
Good to know
- Check the result against your school's required format.
Item analysis
Enter the answer key and each learner's answers. You get the difficulty, discrimination and a retain, revise or reject suggestion for every item.
Steps
- Under Test details, type the test name, subject, grade and section, and teacher.
- Type the Answer key as letters together, like ABCDABCD.
- Choose the Upper and lower group: 27% (usual), 33%, or 50% for a small class.
- Add each learner's answers, one learner per line: the name, then the answers with no spaces, for example Santos, Ana, ABCDABCDAB. Press Add. You can also add from a class list.
- Each row shows the learner's score. Check the preview for the item table.
Good to know
- The tool tells you if some answers do not match the length of the key.
- Use at least 10 learners for steadier results. The suggestions follow common classroom rules and are there to help your own judgment.
Rubrics and answer sheet checker
Pick a ready-made rubric and score each learner, or check answer sheets against a key.
Steps
- Under Details, choose What are you scoring?: Rubric scoring or Answer sheet check. Fill in the activity or test, subject, grade and section, and teacher.
- For a rubric: pick a ready-made rubric and press Use this rubric. Edit any criterion or description, or press Add criterion.
- For an answer sheet: type the answer key as letters together, like ABCDABCD.
- Add learners from a class list, or type one name per line and press Add.
- Score each learner. Check the preview, then print.
Good to know
- Ratings use the percent score and are only a guide. Follow your school's grading rules for official grades.
Tools: Action plans and reports
Action plan maker
Class, homeroom and program plans with a timeline and success indicators. Enter the details once and your reports can pull from the plan.
Steps
- Under Plan information, choose the Type of plan (class, homeroom, program or project, or other), the school year, and type the title, your name, grade, section and learning area.
- Under Why this plan, type the need or problem, the goal and the specific objectives, one per line.
- Under Activities and timeline, press Suggest starter activities for a starting list, or Add activity. Each activity has persons involved, resources or budget, start and end dates, a success indicator, a status and remarks.
- Set the status as you go: Not started, Ongoing or Completed. Use the up and down arrows to reorder activities.
- Under Monitoring, describe how and when progress will be checked.
- Choose who notes the plan, check the preview, then print or download the Word file.
Good to know
- The timeline chart builds itself from your dates.
- The narrative report, accomplishment report and portfolio can pull from your plan, so keep the statuses up to date.
Narrative report writer
Type a few points, add photos, and get a full report with a documentation page.
Steps
- Optional: under Start from your action plan, pick the activity this report is about. It fills in the title, date and participants if they are still blank, and lets your accomplishment report find this report.
- Fill in the Activity details.
- Under Your points, type short points, one per line.
- Press Write the report from my points. The paragraphs appear under The report text. Edit every paragraph freely.
- Under Photos and documentation, add your photos and write a caption for each.
- Choose who notes the report, check the preview, then print or download the Word file.
Good to know
- Pressing Write the report again rebuilds the paragraphs from your points, so finish your points first.
- You can add up to 8 photos. They are shrunk to save space and print on a documentation page. If your device runs out of room, use Save file to keep a copy.
- Only action plans saved in this browser on this device appear in the list.
Accomplishment report
Quarterly and yearly summaries built from your action plans and narrative reports.
Steps
- Under Report information, choose the period. Quarter dates are a guide for a June to May school year. Adjust them to match your school calendar. Terms and custom periods need dates typed in.
- Under Pull from your action plans, tick the plans to include and press Pull activities for this period.
- Under Accomplishments, write what was actually done for each activity, and add the means of verification, such as a narrative report, attendance sheet or photos. Press Add an activity by hand for anything not in a plan.
- Under Summary, press Draft a summary for a starting point, then edit it.
- Choose who notes the report, check the preview, then print or download the Word file.
Good to know
- Pull again later and your progress notes stay, while activity details and status follow the plan.
- If no action plans are saved on this device and browser yet, make one in the Action plan maker or add activities by hand.
Performance portfolio organizer
Keep your means of verification sorted by folder, with an index you can print.
Steps
- Fill in the Portfolio information.
- Review the Folders. They start with the seven PPST domains. Rename, add or remove folders to match your school's RPMS guide.
- Under Means of verification, press Add document for each document or evidence. Choose its folder, mark whether it is ready or still needed, and note where you keep it.
- Or use the button for adding from your other tools. Tick your lesson plans, action plans, narrative reports and accomplishment reports, choose a folder, and press Add selected.
- Choose who notes the portfolio, check the preview, then print the index.
Good to know
- Removing a folder keeps its documents as Unfiled.
- Mark Still needed for items you have yet to collect.
Tools: Homeroom and learner support
Learner profile and masterlist
One class list that other tools can reuse. Add names, fill in the details, then print.
Steps
- Under Class information, choose the grade level and type the section, adviser and school year.
- Type or paste names, one per line (last name, first name), and press Add names. Or press Add blank row.
- Fill in the sex, LRN, birthdate, parent or guardian, contact number and notes (such as 4Ps or SPED).
- Press Sort A to Z to alphabetize. The preview groups boys and girls and shows the counts.
- Print the list.
Good to know
- Make this list first. Attendance, report card, honor roll, item analysis, rubrics, parent letters and the remedial tracker can all use it.
- Learner details stay on your device unless you share the file.
Parent letters and notices
Pick a letter type, fill in the details, then press Suggest for a draft. Print one letter for all parents, or one for each learner.
Steps
- Under Letter, choose the Type of letter: parent meeting invitation, reminder or notice, or consent slip for an activity.
- Pick a Class list and choose to print One letter for all parents or One letter for each learner. Set the date of the letter.
- Under Details, fill in the title or subject, date of the event, time, venue, reply or comply by, any contribution, and other details.
- Press Suggest for a draft under Letter text, then edit it.
- Type your name, check the preview, then print.
Good to know
- For a letter for each learner, make a class list in the Learner profile and masterlist first.
- Use your school's required format when it differs.
Reading and remedial tracker
Track starting and current levels for learners who need extra help, then print a progress report.
Steps
- Under Program details, choose the learning area or skill, the period, a class list, and type the teacher.
- Choose the Level scale: reading levels (Non-reader up to Story, independent) or mastery levels (Not yet started up to Proficient). Choose the Target level.
- Type the sessions held so far.
- Add each learner who needs extra help: type a name or pick one from your class list, then press Add learner.
- Rate each learner's starting level and current level. The tool shows whether they reached the target, moved up, or have not changed yet.
- Check the preview, then print the progress report.
Good to know
- Levels are your own classroom ratings.
- Use your school's required format when it differs.
Tools: School heads and admin staff
Report consolidation
Combine your teachers' submissions into one school report. Type them in or paste rows from a spreadsheet, then print or download.
Steps
- Check the School heading, then fill in the Report details.
- Under Teachers' submissions, press + Add teacher for each teacher and type their grade and section, accomplishments and activities, number and remarks.
- Or paste rows copied from Excel or Google Sheets (teacher, grade and section, accomplishments, number, remarks, tab-separated, one teacher per line) and press Add pasted rows.
- Check the preview, then Print, Download Word or Download CSV.
Good to know
- It saves automatically on this device. There is no Save file button, so download a copy when you finish.
- Clear all rows removes every row.
Inventory and property records
A simple list that is easy to update and print. Add items, set the condition, and the totals compute automatically.
Steps
- Check the School heading and Document details (title, date, and who prepared and noted it).
- Press + Add item for each item and fill in the property number, article and description, category, unit, quantity, unit cost, date acquired, condition and location or accountable person.
- Choose a category (equipment, furniture and fixtures, books and learning materials, supplies, other) and a condition (serviceable, needs repair, unserviceable).
- The total cost of each item and the overall totals work themselves out.
- Check the preview, then Print, Download Word or Download CSV.
Good to know
- It saves automatically on this device. There is no Save file button, so download a copy when you finish.
Memos and certificates
Fill in a template and print. Memos print on A4 portrait. Certificates print landscape, one page for each recipient.
Steps
- Choose the document type from the list: Memorandum, Certificate of Recognition, Certificate of Participation or Certificate of Appreciation.
- For a memo: type the memorandum number, who it is to and from, the subject, the date and the message, then the signatory.
- For a certificate: type the names of the recipients, one per line. Each name prints on its own page. Then type the citation or reason, the date and place given, and the signatories.
- Check the preview, then press Print.
Good to know
- Download Word is available for memos.
- It saves automatically on this device. Print or save a PDF to keep a copy of certificates.
Troubleshooting
Fixing common problems
My work is gone
Check that you are in the same browser and on the same device you used before, and not in a private window. If your browsing data was cleared, open your backup with Open file. See Keeping your work safe.
A box I expected is missing (name, school or signature)
It was filled in from My details and hidden. Change it there. If you clear that detail in My details, the box comes back in the tools.
The tool starts with the wrong grade, section or subject
They start from your main class in My details, and you can change them inside the tool for another class. Changing a saved item does not change My details.
Open file says the file is from another tool
A file opens only in the tool that saved it. The ending of the file name tells you which tool made it, for example .lesson or .action.
Import says no class record was found
The class record has to be saved in this same browser on this device. Open the Class record, enter or check your scores, then try the import again.
Some learners did not get their grades
Import matches learners by name, ignoring capital letters and extra spaces. Make the names spelled and ordered the same way in both tools.
The printout has extra text at the top or bottom
Switch off Headers and footers in the print window. See Preview, print and Word.
The Word file looks a little different from the preview
The Word file is made from the preview. Open it in Word and check the layout. For the exact layout, print to PDF instead.
A grade has a star (*) in the class record
It is provisional, because a part of the grade (written works, performance tasks or exams) has no scores yet.
A report card learning area says Incomplete
It needs all three term grades. Enter the missing terms, or import them from the class record.
Suggest did not change my text
Suggest fills only empty boxes and never changes what you typed. Clear a box if you want a new suggestion for it.
My device says it is out of space (narrative report)
Photos take the most room. Press Save file to keep a copy, then remove photos you no longer need.
About
About this guide
DismissedOnTime is an independent project. It is not affiliated with or endorsed by the Department of Education. The tools save you time, and you decide what goes in before you sign and submit. Use your school's official form whenever it is required.